Let me set the scene: TIME: Last spring, at the end of the school year. LOCATION: The library at my kid’s school, Roosevelt Elementary. SETTING: The last PTO meeting of the year.
I was tempted to pretend to be sick. I’d spent the previous year acting as vice president of the whole “she”-bang! It was hard work but my youngest child was in school full time and I gave it my all. And anyone who volunteers in their kid’s school knows how rewarding it is.
We raised money for new playground and PE equipment. We planted 4 new trees on the school lawn. We supported teachers and staff during teacher appreciation week and created a new community movie night for the whole “school family.”
And we were exhausted.
I was doing the whining, but my PTO president was finishing up her THIRD year, the first two without a vice president! Bless her.
Still, I showed up to that end of year meeting with a plan. Because, you know, vice presidents often become… (gulp) presidents! And I knew I couldn’t do that. I was working more and more from home and, as a family, we had decided to bring a foster child into our home (back to the world of pre-school, people!). And with my oldest child going into high school, I worried about what sort of new and scary time commitments that would bring. (Drama Club, anyone?)
I knew it was my year to be the soldier. Not the general. A change in rank.
It was a hard-fought battle, and I had to stand my ground.
But in the end, I caved… a little. I didn’t agree to run the whole organization. Instead, I agreed to serve as chairperson for the largest fundraiser of the year: the [dreaded] school rummage sale!
At that time, the sale was a whole year away and I figured I had plenty of time to plan for it. I mean, it’s a massive undertaking and a lot of work, but it’s all over in about 2 weeks.
Fast forward to last weekend…and the big day. Thanks to several moms, friends, and a few dads, it went very well. I’m still massaging my feet from being on them all that day, but a $1,600 check for the PTO is worth a couple of tired dogs.
But, what am I going to say at this year’s final PTO meeting? Can I run the school rummage sale again? (Only if I have a co-chairperson.) Do I have any more time this year to do even more volunteering than I did last year? (No.)
I’m afraid it’s another year of being the soldier. Happily doing what I’m told and jumping in where needed. Maybe I’ll get moved up to the rank of sergeant?
Hey! That has a nice ring to it—“Sergeant of the Rummage Sale”!
Anyway, I thought I’d compile 6 Lessons I Learned From Running the School Rummage Sale:
1. Start early. No matter what date you choose, many people will be busy on the same day, so get your team in place early. I used VolunteerSpot.com to create free online sign-up sheets for each task.
2. Send out fliers and use social media early and often. We had (have) a group Facebook page for the rummage sale. Between that and the fliers, we reminded families to bring in their items for the sale and encouraged folks to volunteer to help with the work.
3. Have yummy treats to sell during the day. We asked someone to serve as chairperson of a bake sale with donated baked items. The funny thing” Visitors to a rummage sale will haggle over prices of used goods, but then happily pay whatever you ask for a doughnut or a cold soda!
4. Make sure you hire a charity or second-hand store to help you remove the leftover items at the end of the day. Be sure to call and remind them the day before the event. Our charity forgot and we were stuck “storing” everything all weekend.
5. Pricing items isn’t nearly as important as sorting the goods. Remember, everything is negotiable in the end, anyway!
6. My top tip: Make sure you have an extra-friendly person on site running the sale early in the morning when people first arrive, who’ll gently remind visitors that “this is a fundraiser for the school.” The best phrase I learned to say was as follows: “Your items come to cost $8; will you round that up to $10 for the school?” I was amazed at how many said “Sure!”
My husband worries that this sort of fundraiser isn’t sustainable, that our “school family” won’t be able to fill a whole gymnasium with, um, “stuff” year after year. Well, this is the 4th school rummage sale I’ve been part of in this particular school and I swear donations of “stuff” appear like magic every year! Huge thanks to the Roosevelt “school family.” I’m grateful to be part of this team.